Board Packets

Regular Board Meetings are the sessions conducted by the Board to conduct the business of the District and take official action.

Board Workshops are informational in nature and the discussions are informal.

Regular Board Meetings and Workshop sessions are open to the public.  Agendas and meeting materials are found below.

Meeting documents are available as PDF files.

More

Board Meeting Packet 09/29/20 (pdf, 7 MB)

The Regular Meeting of the School Board scheduled at 7 p.m. on Tuesday, September 29, 2020, will be conducted remotely as per M.S. 13D.021. The link to the meeting is https://youtu.be/OQTOpviLXYY

New Business items include: A) Input into the Legislative Action Coalition (LAC) Platform; B) Proposed Tax Levy — Payable 2021; and C) District Enrollment.

Consent items include: A) Approval of Minutes — Regular Meeting Conducted on September 15, 2020; B) HR/Personnel Update 09-29-20; C) Policy 609: Religion in the Schools in Second Read; D) QComp Goals 2020-21; and E) School Board Goals, 2020-21.

Incidental Reports include: A) Substitute Usage, 2019-20; B) New Licensed District Staff, 2020-21; and C) New Non-Licensed Staff, 2020-21.

Board Meeting Packet 09/15/20 (pdf, 3 MB)

The Regular Board meeting scheduled at 7 p.m. on Tuesday, September 15, 2020, will be conducted remotely as per M.S. 13D.021. The link to the meeting is https://youtu.be/g_2lXYQ7RJo

New Business items include: A) School Opening, 2020-21.

Consent items include: A) Approval of Minutes — Special Meeting Conducted August 21, 2020; Regular Meeting Conducted on September 1, 2020; B) HR/Personnel Updates; C) Policies in Second Reading; D) Superintendent Goals, 2020-21; and E) Board Agenda Plan, 2020-21.

NOTE: This packet was reposted on September 22, 2020 to include an updated Treasurer's Report for bills/expenditures.

Board Workshop Packet 09/15/20 (pdf, 270 KB)

The Hopkins School Board will meet in a Work Session at 5 p.m. on Tuesday, September 15, 2020. The Work Session will be conducted remotely (as per M.S. 13D.021) and can be accessed at https://youtu.be/g_2lXYQ7RJo

The topics of discussion are: I) School Board Goals, 2020-21; and II) School Board Meetings During COVID.

Board Meeting Packet 09/01/20 (pdf, 16 MB)

The Regular Board meeting scheduled at 7 p.m. on Tuesday, September 1, 2020, will be conducted remotely as per M.S. 13D.021. The link to the meeting is https://www.youtube.com/watch?v=BP8g8TIZCOg

New Business Items include:  A) Student Resource Officer (SRO) Contract Review; B) Resolution Authorizing Bond Presale; and C) Policies 422 [Student Sex Nondiscrimination] and 808 [Face Coverings] in First Reading.

Consent items include: A) Approval of Minutes — Regular Meeting conducted on June 2, 2020; Executive Session conducted on June 2, 2020 [Superintendent Year-End Review]; Organizational Meeting conducted on August 21, 2020; B) HR/Personnel Updates; C) Tax Levy Hearing Date, 2020; D) Insurance, 2020-21; and E) Eisenhower Community Center Leases, 2020-21.

Unfinished Business includes: A) Resolution Designating Depositories for School Funds, 2020-21; and B) Resolution Authorizing Electronic Funds, Transfers, and Investments, 2020-21.

Incidental Report: A) Discipline Report, 2019-20.

Board Workshop Packet 09/01/20 (pdf, 645 KB)

The Hopkins School Board will meet in a Work Session at 5 p.m. on Tuesday, September 1, 2020. The Work Session will be conducted remotely (as per MS 13D.021) and can be accessed at https://www.youtube.com/watch?v=BP8g8TIZCOg

The topics of discussion are: I) School Board Goals, 2020-21; II) Superintendent Goals, 2020-21; III) Student Board Representatives Program and Student Equity & Inclusion Committee Update; and IV) Budget Update, 2020-21 — Impact of COVID-19 on Community Education, School Nutrition, Transportation (including additional funding/relief the District received).

Board Workshop Packet 08/21/20 (pdf, 1 MB)

The Hopkins School Board will meet in a Work Session at 6:30 p.m. on Friday, August 21, 2020. The Work Session will be conducted remotely (as per MS 13D.021) and can be accessed at https://youtu.be/IYEz_fm2Vqs

The topics of discussion are: I) Buildings & Grounds Overview/Briefing/Tour; II) Student-Led School Resource Officer (SRO) Contract Review; and III) Board Goal Setting, 2020-21.

Board Organizational Meeting 08/21/20 (pdf, 1 MB)

The Organizational Meeting of the Board scheduled at 6 p.m. on Friday, August 21, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/IYEz_fm2Vqs

Agenda items include: A) Resolution Designating Depositories for School Funds; B) Resolution Authorizing Electronic Funds, Transfers & Investments; C) Designation of Official Newspaper; D) Appointment of Legal Firm; E) Review of Board Member Compensation & Expenses; and F) Authorization of Memberships.

Special Board Meeting Packet 08/21/20 (pdf, 436 KB)

A Special Meeting of the Board is scheduled for 5 p.m. on Friday, August 21, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/IYEz_fm2Vqs

The item being presented for Board Action is A) Resolution Adopting Base Learning Model for the 2020-21 School Year and Other COVID-19 Related Matters.

Board Workshop Agenda 08/06/20 (pdf, 238 KB)

The Hopkins School Board will meet in a Work Session from 5-7 p.m. on Thursday, August 6, 2020. The work session will be conducted remotely (as per MS 13D.021) and can be accessed at https://www.youtube.com/watch?v=Y32z5b76s-w.

The topic of discussion is 2020-21 Safe Learning Models.

 

Board Meeting Packet 06/02/20 (pdf, 12 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, June 2, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/_IwX8J5H0GI.

New Business items include: A) Resolution Addressing Systemic Racism and the Murder of George Floyd; B) American Indian Parent Advisory Committee Resolution/Compliance; C) Final Adoption of 2020-21 Budget; D) Policies in First Reading; E) Board Evaluation/Goal Attainment, 2019-20 [Public Statement]; and E) Resolution Calling Executive Session [Superintendent Year-End Review].

Consent items include: Board Meeting Minutes–Regular Meeting conducted on May 19, 2020; HR/Personnel Updates; Policies in Second Reading; Bids – Construction, 2020-21 [parking lots at HNJH & HHS]; Bids – Glen Lake Elementary School [Exterior]; Employee Contract – Clerical, 2019-20 & 2020-21; and Audit Engagement Letter, 2020-21.

Board Workshop Packet 06/02/20 (pdf, 800 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, June 2, 2020. The workshop will be conducted remotely and can be accessed at https://youtu.be/_IwX8J5H0GI.

Topics of discussion include: I) Board Resolution Addressing Systemic Racism and the Death of George Floyd (draft); II) Summer Programming; III) Board Evaluation/Goal Attainment, 2019-20; and IV) Board Goals, 2020-21.

Board Meeting Packet 05/19/20 (pdf, 6 MB)

The Regular Board meeting scheduled for 7 p.m. on Tuesday, May 19, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/jtSuB9zTe7Y.

New Business items include:  A) Adoption of Budget, 2020-21 — All Funds; B) Long-Term Facilities Maintenance 10-Year Plan Update; and C) Policies in First Read [953, 975, and 976].

Consent items include: Board Meeting Minutes-Regular Meeting Conducted on April 21, 2020; HR/Personnel Updates; Business Services Enabling Resolution; Acceptance of Gifts–January-May, 2020; Title I Reauthorization; Hopkins Compensation Model (HCM) Update; and Bids–Construction (HHS).

Incidental Reports include: A) Special Services Year-End Report.

Board Workshop Packet 05/19/20 (pdf, 4 MB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, May 19, 2020. The workshop will be conducted remotely and can be accessed at https://youtu.be/jtSuB9zTe7Y.

Topics of discussion include: I) Distance Learning Update (no background report for this item); II) Policy 607: Religion in the Schools; III) Community Education Program Update; IV) Fee-Based Program Review/Update: School Nutrition; and V) General Fund Budget, 2020-21.

Board Meeting Packet 04/21/20 (pdf, 3 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, April 21, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/Lwix61OvpQU

New Business items include: A) Staffing Resolutions; and B) Resolution to Provide Relief Funding for Schools During COVID-19 Emergency.

Consent items include:  Board Meeting Minutes–Regular Meeting Conducted on March 20, 2020; HR/Personnel Updates; Policy 721 in Second Reading; Designation of Ivar Nelson, Director of Technology Information Services, as Identified Official with Authority for the MDE External User Access Recertification System, 2020-21; Board Meeting Dates, 2020-21; and Memorandum of Understanding–Superintendent Year-End Performance Review, 2019-20.

Board Workshop Packet 04/21/20 (pdf, 257 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, April 21, 2020. The workshop will be conducted remotely and be accessed at https://youtu.be/Lwix61OvpQU.

Topics of discussion include: I) Distance Learning Board Community Engagement; and II) Fee-Based Program Review/Update — Community Education. (Note: The School Nutrition Review/Update will be presented at a workshop in May.)

Board Meeting Packet 03/20/20 (pdf, 5 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, March 17 has been RESCHEDULED TO 5 p.m. on Friday, March 20.  The meeting will be conducted remotely.  The link is https://youtu.be/ecZZnnWDh2A

New Business items are:  A) Budget, 2019-20 Amendment/Revision & Budget Update, 2020-21; B) Resolution Modifying Educational Programs & Positions; and C) Policy 721 in First Reading.

Consent items include:  A) Board Meeting Minutes–Regular Meeting Conducted on February 27, 2020; B) Human Resources-Personnel Updates; C) Policy 103 in Second Reading; D) Bids–Bus Garage Exterior Walls; E) Bids–Gatewood Greenhouse Addition; and F) Community Education Budget Amendments, 2019-20 & Proposed Budget 2020-21.

Board Workshop Packet 03/20/20 (pdf, 786 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, March 17 has been RESCHEDULED TO 3 p.m. on Friday, March 20.  The meeting will be conducted remotely.  The link is https://youtu.be/ecZZnnWDh2A

The topic of discussion is: Budget Reduction and Restructuring, 2020-21.


Board Workshop Agenda 02/27/20 (pdf, 4 MB)

New Business item is:  A) Policy 103: Complaints–Students, Employees, Parents, Other Persons in First Reading.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on February 18, 2020; B) Human Resources-Personnel Update; C) Policies in Second Reading; D) Seniority Lists — Clerical, Paraprofessionals, Kids & Co./Stepping Stones; E) Resolution Supporting Local Control for Local Elections; and F) Achievement & Integration Budget.

Board Workshop Agenda 02/27/20 (pdf, 221 KB)

The Board will meet in a Work Session with Cabinet Members at 5:30 p.m. on Thursday, February 27, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topic of discussion is:  Budget, 2020-21.

Board Meeting Packet 02/18/20 (pdf, 8 MB)

New Business items include:  A) International Baccalaureate (IB) — Junior High Grading; and B) Policy 416: Drug and Alcohol Testing — in First Reading.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on February 4, 2020; B) Human Resources-Personnel Updates; C) HEA/Teachers Seniority List, 2019-20; D) Resolution Directing the Administration to Make Staffing Recommendations; and E) Employee Separation Agreement and Release.

Incidental Reports include:  A) Construction Debrief, 2019/Spring & Summer Plans, 2020.

 

Board Workshop Packet 02/18/20 (pdf, 401 KB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, February 18, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  I) Equity Inquiry (Audit) Overview; II) Resolution of Support for Local Options Bill; III) Budget Update; and IV) Board Goals, 2019-20.

Board Meeting Packet 02/04/20 (pdf, 3 MB)

Please note that the Regular Meeting of the School Board will begin at 8 p.m., rather than at 7 p.m.

There are no New Business items.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on January 21, 2020; B) Human Resources-Personnel Updates; C) School Board Goals, 2019-20; D) Bids — Roof Improvement Project (Bus Depot); E) MSHSL Foundation Grant Request, 2019-20; and F) Employee Separation Agreement and Release.

There are no Incidental Reports.

Board Workshop Packet 02/04/20 (pdf, 285 KB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, February 4, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  I) Budget, 2020-21; II) Open Agenda & Open Meeting Law; and III) Board/Community Awareness and Engagement (review Board goals and Vision 2031 Future of Learning Series).

Board Meeting Packet 01/21/20 (pdf, 6 MB)

New Business items include:  A) Citizens Financial Advisory Committee (CFAC) Report, 2019-20; B) Minnesota Student Survey (MSS) Results, 2019; and C) Student Wellness Initiatives Update.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on January 7, 2020; and B) Human Resources-Personnel Updates.

Board Workshop Packet 01/21/20 (pdf, 5 MB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, January 21, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  I) Branding; and II) CFAC Report, 2019-20.

Board Meeting Packet 01/07/20 (pdf, 4 MB)

New Business items include:  A) Administering Oath of Office; B) Organization of the Board, 2020; and C) MSBA Resolution — Local Decision-Making Authority.

Consent items include:  A) Board Meeting Minutes, Regular Meeting Conducted December 17, 2019; B) Human Resources-Personnel Update; C) Acceptance of Gifts — July-December, 2019; D) Agreement with City of Minnetonka — Police Liaison Officer, 2020; E) Contract — Carman Consulting (Vision 2031 Budget Process); and F) Contract — Symmetry Systems Unlimited (Equity Audit).

School Board Workshop 01/07/20 (pdf, 297 KB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, January 7, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  A) Board Goals, 2019-20; B) Board Officers & Committee Assignments, 2020; and C) Devices & Security.

School Board Workshop 01/03/20 (pdf, 1 MB)

The Board will meet in a Work Session facilitated by Meredith Fox of Portage Partners, at 9 a.m. on Friday, January 3, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  Board Agenda Format & Process, Vision 2031, January 7 Board Meeting/Officer Election Process, Open Agenda Time, What does Success look like for this Board, and Addressing Key Issues (Building Board Trust, Determining Board Process, Alignment of Board Work with 2031, Communication to Community, Engagement with Community).

Board Meeting Packet 12/17/19 (pdf, 5 MB)

New Business items include:  A) District Audit Report, 2018-19; and B) Certification of 2019 Pay 2020 Tax Levy;

Consent items include:  A) Board Meeting Minutes – Regular Meeting and Executive Session Conducted on December 3, 2019; B) Human Resources-Personnel Update; C) Ubah Contract – Amended [based upon number of students]; D) Employee Contract Agreement – Hopkins Association of School Administrators (HASA), 2019-20 & 2020-21; E) Employee Contract Agreement – Hopkins Education Association (HEA), 2019-20 & 2020-21; F) Adult Basic Education (ABE) Consortium Agreement (Hopkins, Minnetonka & St. Louis Park, 2019-20 & 2020-21; G) Notice of Resolution Establishing Combined Polling Places; and H) Employee Settlement Agreement.

Board Workshop 12/17/19 (pdf, 2 MB)

The Board will meet in a workshop with the District Auditors at 6 p.m. on Tuesday, December 17, 2019.  The workshop will be held in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.  The topic of discussion will be the District Audit Report, 2018-19. 

Pages